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Project Cost Accounting

See what each project earns and costs. I organize project revenue, direct costs, labor, and agreed overhead allocations in QuickBooks Online so you can review margins with more confidence.

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Milestone Billing
Organize deposits and milestone invoices

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Project Revenue
Match invoices and receipts to each job

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Direct Project Costs
Assign contractor and job-specific expenses

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Project Margins
Compare revenue with assigned costs

My Project Costing Process

Why project-based revenue needs a closer look

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1. Organize project records

Gather invoices, time records, contractor bills, and reimbursable expenses for each client project.

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2. Assign direct costs and overhead

Separate direct costs by project, then apply the agreed overhead method consistently when records support it.

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3. Review project margins

Compare project revenue with direct costs and allocated overhead in QuickBooks Online reports.

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